Madha Engineering College

SOPs and Policies

OBJECTIVES :

• Improving the Inter-personal and Intra-personal skills of students.

• Creating awareness about the recent developments in technology.

• Exploring inter-disciplinary solution for the real world problems.

• Connecting Engineering Education to the societal needs.

• Students’ Profile Building.

• Improving the Institution’s perception in social media by making all registration and event promotions through website and social media.

PROCESS:

• Principal is the Chairperson for the Activity Based Learning Initiatives.

• Chairperson will convene meeting with the Intellectual Students.

• Brainstorming will be done to identify the THEME and the guidelines are,

• • THEME must have scope for contribution from all Departments.

• • THEME need to be relevant to current societal needs.

• THEME convenor will be identified from the set of faculties volunteering to take the responsibility.

• Student Core Team (4 students) across the departments need to be identified to coordinate the overall progress & preparations. They conduct meeting with the activity coordinators at any required stage of preparation. Students Core Team will remain same for an Academic Year.

Their responsibilities include,

• Activities Coordinator

Coordinate with the individual activity coordinators.

Update the progress and status to THEME Convenor.

• Event Promotion Coordinator

Promote the event and Theme in College Website & Social media

Publish the event details and registration links in College Website & Social Media.

Prepare and post the activity details time-to-time to create awareness

Ensure maximum reach to students and registrations through the link in website.

Event-wise photos and prize winner details to be published in social media.

• Logistics Coordinator

Coordinate the arrangement of venue for each activity.

Coordinate with the registered students

Coordinate the Judges for each activity (Senior Faculty, Alumni, Industry Experts, Social workers, Domain Experts – Doctors, Farmers,..)

• Analysis & Reporting Coordinator

Submit activity-wise report (Collected from activity coordinators)

Submit the list of participants & prize winners for all events

Statistics on Students Registration, Social media & Website interactions.

Certificate designing and printing

• Identify the suitable activities to maximise students’ participation, learning and growth, and get approval from the Chairperson.

Sample list of Events:

Paper Presentation

Idea Generation

Poster Design

Website Development

Mobile app development

QUIZ

Game Development

Photography

Essay Writing

Drawing Competition

DEBATE

• Identify the Activity coordinator for each Activity (2 students). For every THEME, different set of Activity coordinators will be identified.

Coordinate the overall Conduct of the activity.

Plan and schedule for the event and get consent from Core Team.

Identify the judges for the activity.

Connect the end-products (Mobile app, Web app,..) of the activity to the clubs.

Events report to be submitted to the Students Core Team.

• Theme convenor will submit the over-all summary report to the chairperson and IQAC within 3 days from the date of completion of the last event for the chosen theme. The report must include the following details (collected by Analysis & Report Coordinator),

Theme & list of events.

Name list of all student coordinators.

Name list of event participants and prize winners.

Overall summary and the individual event-wise report

Event-wise pictures.

Media Reach :

No. of hits in website for registration

No. of Likes & Shares in Social media promotional posters.

• At the end of every month, Prize Distribution ceremony will be to organized to honor the winners and the participants.

• IQAC team has to submit the theme-wise consolidated outcome report to the chairperson on

No. of events

No. of participants

No. of Hits in website

No. of Likes & shares in social media

• Best Theme Convenor will be nominated by the Chairperson based on the parameters mentioned in s.no.10 and will be rewarded at the end of every semester.